Applicant tracking · Recruitment CRM
Hire faster,
without lowering the bar.
SmartHire AI reads, parses and ranks every application against the role — not against keywords — then supports a structured, bias-aware interview. Recruiters spend their time on the shortlist that matters.
No card for the trial · Full product · Your data stays in your workspace.
Built for
- In-house talent teams
- Staffing & recruiting agencies
- RPO providers
- High-volume hiring
What it does
Four jobs, done well — not forty, done partly.
Every feature earns its place. The interface stays quiet so hiring data is the loudest thing on screen.
AI screening & ranking
Read every résumé, against the role.
SmartHire parses each application into structured facts, then scores it against the job's real requirements — skills, seniority, experience — with a plain-language rationale you can defend.
- A verdict band, a score, and the strengths and gaps behind it
- Works on any résumé format — PDF or DOCX
- Falls back to an offline reader if a provider is down; nothing blocks
- Every AI call is logged: provider, model, latency, tokens
Structured interviews
The same questions, the same bar, every candidate.
Generate a role-specific interview kit in one click — open-ended questions, what a strong answer looks like, and a scorecard rubric. Panellists rate against criteria, not vibes.
- Question kits grounded in the job's skills and the interview round
- Panel roles: lead, interviewer, shadow
- Scorecards roll up to a recommendation and a hire decision
- No questions about age, family, or protected characteristics
Walk through a system you scaled past its first design. What broke, and how did you know?
Strong answers name a concrete bottleneck and the signal that surfaced it.
Describe a disagreement with a teammate on an approach. What changed your mind — or theirs?
Looks for updating on evidence, not winning.
Automations
A pipeline that moves itself.
When something happens — an application lands, a candidate advances, an offer is accepted — run the follow-up automatically. Send the email, create the task, notify the owner, move the stage.
- Triggers on application, interview and offer events
- Conditions on stage, match band, job or source
- Templated emails with merge fields; every send lands in the outbox
- Signed webhooks to your own systems
Agency CRM
Clients, submissions and placements — in the same place as the ATS.
Run the recruiting core and the client relationship together. Present candidates through a branded portal, capture the client's decision, and record the placement and its fee.
- Clients, contacts and deals with fee arrangements
- A tokenised client portal for each submission
- Placements with type, fee and guarantee period
- Placement revenue by month and by recruiter
Strong on distributed systems and payments. Led the migration off a monolith at her last role. Available in 6 weeks.
How it works
From inbox to shortlist in three moves.
Parse
Applications arrive from your careers site, an API, or a recruiter. Each one becomes structured data — no manual entry.
Rank
Every candidate is scored against the role's real requirements, with a band and the reasoning attached.
Shortlist
Recruiters review a ranked list, run structured interviews, and move the pipeline — automations handle the rest.
What it means for the team
Less triage. More judgement.
Figures describe how the product works, not a benchmark. Your numbers depend on your roles and volume.
For recruiting teams
The shortlist is the product. Everything else is plumbing.
SmartHire keeps the plumbing quiet — parsing, scoring, scheduling, follow-ups — so the people on your team spend their hours where judgement actually matters.
"We stopped losing good candidates in the pile. The ranking gives our recruiters a defensible starting point, and the interview kits mean every panel asks the same things."
Head of Talent, mid-market SaaS
"As an agency the CRM and the ATS being one system is the whole point. Submissions, client feedback and placement fees all live together — no spreadsheet in the middle."
Director, technical staffing firm
Trust
Your workspace is your workspace.
Every tenant is isolated at the database, not just the application. One customer's data is never visible to another — by design, and enforced.
Tenant isolation
Row-level security in the database, forced on every table that holds workspace data.
Audit log
Who did what and when — member changes, publishing, AI calls, exports — on the record.
Data rights
Full data-subject export and right-to-erasure for any candidate, from their profile.
Access control
Six built-in roles plus custom roles; owner accounts are owner-managed only.
Try it on your own roles for 14 days.
Spin up a workspace, import a job and a handful of résumés, and see the shortlist it produces.